Azerbaijan, Baku, June 16 / corr Trend A.Akhundov /
By May 2011 some 375,376 or 43.1 percent of the total 871,491 units at the Azerbaijan State Service for Real Estate Registration's archive have become fully included in the electronic database, the State Service said.
The best situation was achieved in the Sumgait territorial administration, where 73.1 percent of documents have been digitized. Meanwhile, 70.9 percent of documents have been transitioned to an electronic format in Yevlakh, 64.7 percent in Khachmaz, and 62.6 percent in Ganja.
"The State Service's archive contains documents compiled almost half a century ago. To make the agency's work highly efficient and to avoid time loss necessitates electronic archives," the State Service said.
Everything necessary has been done to create an electronic form of document archiving in the territorial administrations of Sumgait, Shamkir, Shamakhi, Jalilabad, Ujar, Barda, Yevlakh, and Gabala, and to ensure the security of documents in this format.
Under the Real Estate Registration in Azerbaijan project, the Dutch company Blominfo has transitioned to an electronic form and included a text in the database about property rights that have been recognized in these territorial administrations up to 2006. Other territorial administrations, except Baku, have processed the data and are including it in the electronic database.
Work to process pertinent data is underway at the Baku city territorial administration.
After 2006 the database included documents both in paper and electronic formats.
The national registration system will enable the state agencies with access to databases of the Taxes Ministry, Ministry of Emergency Situations, prosecutor offices, courts, and municipalities to enter online databases for necessary information.
Furthermore, after joining the Notary's Offices to this system, people will no longer receive references during registration. The process will also be implemented in an online mode.
State-of-the-arts ceils have been created at the territorial administration of the State Service to reserve documents. As of April 1, 2011, some 717,184 of 871,491 documents, kept within the territorial administrations were collected in new folders using the new system.